Paperless becomes a reality

Engage launches the paperless school, bringing higher efficiency levels, saving paper, photocopier and print costs, whilst being seen as more green.

A dream?

Is the paperless dream a reality? Yes.

No more missing pieces of paper; no more ‘Anyone know where…’; no missing fee adjustments; but far more to the point, there’s no potential threat of breach of data protection or issues of confidentiality.

Becoming more green

Using fewer reams of paper and their associated printing costs, your school can safely state it’s becoming more green, apart from thinking of the many cost savings.

Using the Workflow Manager

By using Engage’s Daybook and Forms, schools can create their own forms from simple to as complex as needed, adding as many levels of authorisation and confidentiality as required.

Stored as templates, forms can be used over and over again. Documents can be uploaded and attached to a form and stored within Engage’s Document Management System.

A complex example – Boarding exeat request

For example, a school may design its Boarding exeat form to be completed by a parent, requesting dates and times and the name and photograph of the person collecting and returning the pupil, and whether specific meals will be missed. On submission, the form could go to the House Master for authorisation, then to the Boarding Master for authorisation, onto to the Chef for meal adjustments, thence to the Bursary alerting any fee adjustment, and finally to Security giving the details they need to know for collection and return.

All within Engage, using the Workflow Manager.

Stored

Completed forms are automatically filed against the relevant parent or pupil within the Daybook. Nothing is lost, with anyone who needs to know, knowing.

Reality

Whatever the form, whatever the workflow, whatever the level of required authorisation(s), and whatever the levels of confidentiality, everything can be handled within Engage’s paperless capability and stored within Engage for a permanent record.

No more lost paperwork, no more hunting, and no more searching the filing cabinet. More to the point, no threat of data protection violation.

Think of the time saving.

With the school creating its own forms, the paperless dream becomes reality, a Halcyon dream.

For further information, please telephone 0286 078 233 or email our sales team. We’re here to assist.

Categories: News